Description of Duties
To assist the Food Safety and Quality Coordinator to plan, implement and maintain all aspects of quality and food safety requirements at the clients operations in Bloemfontein, in line with the requirements of the relevant ISO22000 standards as well as to ensure adherence to internal quality and food safety policies, goals and standards and external quality and food safety standards legislation.
Management system implementation, maintenance, and administration and GMP/ PRP implementation and verification
To assist the Food Safety and Quality Coordinator in the following tasks:
Ensure that management system documentation (Policies, System Procedures, Operating/ Work Instructions, Forms, Data, Records and reports) are documented & maintained inside the management system according to the requirements of document and data control, e.g. Procedures, WI, Forms are defined, and records are up to date in management system, No Audit Findings on Doc and Data Control.
Training and skills development of team on quality and food safety requirements e.g. Personnel training records, Skills Matrix, Daily/weekly/monthly value-added interventions with personnel – Quality & FS Talks, Quality Awareness.
Continually monitor conformance of personnel and departments to agreed standards e.g. Scheduled meetings, Internal Audits. The Food Safety and Quality Coordinator will train the Food Safety and Quality Assistant accordingly.
Quality and System Audits. Ensures compliance to agreed quality, food safety and standard operating procedures (SOP’S) and other manufacturing related requirements e.g. Internal Audit Schedule, Internal Audit Reports, Findings, CPA Register, Records.
Continual improvement initiatives. Active Corrective Preventive Actions System to manage non-conformities from internal issues, audits, complaints e.g. CPA Register, Records, Continual Improvement Objectives List.
Report on the status of Quality Assurance (Quality/Food Safety Control Plan) e.g. Quality Control Plan, Management Meeting Minutes, Weekly-, Monthly Quality Control Report, Annual Management Review Report
GMP/PRP Control e.g Implement, maintain and report on the effectiveness of company GMP/PRP programs is line with Standards Requirements
Assist FSTL in ensuring that pre-requisite programs are running (Bio-security, Hygiene, Pest Control, Insect Control, Facility Condition, Employee Facilities etc.: Defined PRP’s, OPRP’s, Hygiene Program, Pest Control Program, Facility Inspection (Structure) The Food Safety and Quality Coordinator will train the Food Safety and Quality Assistant accordingly.
Assist FSTL in ensuring that requirements of the HACCP System are maintained. Participate on the HACCP team and provide inputs relating to QCP and risks
Ensure that INC are updated on the HACCP Plan. Ensure that CPA are taken on non-conformances that occur. Monitor CPA on areas of Non-conformance
Management reporting & Review: HACCP Meetings & Annual Management Review
Quality control/assurance, raw material receiving
Verification and Control of Incoming RM. Ensure controls are in place. All purchased goods to be inspected, verified and approved prior to acceptance.
Final Product Control. Ensure that controls are in place for all finished products to be inspected, verified and approved prior to release to dispatch and customers
Process Control. Ensure key production quality control points are monitored according to quality control plan.
Hygiene (In Line with MWDT Mod2 - 5S) Maintain high level of site and operational hygiene.
Pest Control. Manage pest control done by CPO and ensure compliance with standards and procedures.
Laboratory Management and control of non-conforming product
Laboratory management: Test instruction manuals, trained QC Operators, laboratory cleaning tasks and hygiene records.
Optimal test equipment operation - Test Method Validation Data (Data showing that test is working correctly) The Food Safety and Quality Coordinator will train the Food Safety and Quality Assistant accordingly.
Non Conforming Product Management. Ensure that NCP are registered & Reported, Concessions and Deviations handled correctly, products clearly marked, and records maintained.
External Sample Analysis.
Manage Product codes, specifications
Laboratory: Daily review of laboratory tasks and issues.
It is expected of you to work every 2nd Saturday to check on all Laboratory activities, tests, etc.
It is also expected of you to work one (1) Sunday per month to check and observe the fumigation process.
Human Resources requirements
Job Description(s) for subordinates.
Team training and skills development on the requirements of Standards, Policies.
Discipline. Maintain high level of discipline and take action in situations of negligence or when required areas of recurring non-conformance.
Housekeeping and Safety Standards
Ensure optimal management of Group compliance by adhering to acts, regulations, by laws, company systems, policies and procedures.
Making continues improvements, maintaining high standards and making sure management information is accurate.
Acceptance of overall responsibility and accountability for the prevention of work related injury, ill health, environmental protection, effectiveness of the management system, as well as provision of safe and healthy workplace and activities.
Ensure the OHS policy and OHS Objectives are established; that the OHS system is compatible with the strategic direction of the organisation; and to ensure achievement thereof via integration into other business processes.
Ensure/ communicate knowledge of the importance of effective OHS management and of conforming to the OHS requirements
Ensure all types of resources needed to establish, implement, maintain and improve the OHS management system are available.
Protect workers / whistle blowers from reprisal when reporting incidents, hazards, risks and opportunities
Ensure the organisation establishes, implements and maintains processes for consultation, participation of workers; and to support the establishment and functioning of health and safety committee / representation.
Be aware of /conversant with potential liability, both criminal and civil, arising from OHS related legal contraventions
Actively participate as a member of the team
Performing any other HR task or assisting any other HR Staff member, not specified herein, which from time to time may be assigned by the manager.
Professional and personal development and continuous learning are necessary to maintain the quality of the companys staff and their continued readiness and ability to contribute effectively to the mission and goals of the business. It is thus expected of all senior staff to actively seek out and engage themselves in such activities, seminars, further learning or any other approved activity to attain this objective.
2 years working experience In Food Safety Field
Basic understanding of Food Management Systems
Previous people management & operational experience.
Operational / Management Experience
Effective People Management Skills
Cost Control Driven
Planning & Organisation Skills
Demonstrates flexibility and able to work within demanding business environment
Tertiary: Service providers
Knowledge of operational and production processes, raw materials, quality and food safety standards, legislation and leadership disciplines.
Interpersonal and People Management
Problem Solving Skills
Ensure Vision, Mission and Values underpin all activities