Job Available
Residential Property Administrator Kimberley
Kimberley
Permanent
Description of Duties
Ensure the buildings’ occupancy rate is achieved.
Ensure the new leases details are captured correctly, and all amendments are put through.
Ensure that all UOB rentals and queries are either:
processed
checked against billings and invoices of the previous month.
posting of batches in PIMS and Great Plains
manual billings where necessary
Property Administration
Payment allocations received from students.
Calculation of AOD repayments and drafting of AOD’s.
Ensure that rental invoices received from landlords are in accordance with lease agreement.
Generate lease billings monthly for the landlord – from the 13th of each month.
Create UOP reconciliation on PIMS, balance with rental amount to be paid to the landlord, and post batches in PIMS and Great Plains
Ensure that the rental invoices are coded correctly and the amount to be paid balances with the UOP reconciliation.
Post the batches in PIMS and Great Plains
Check the balances brought forward on rental invoices received from landlords and ensure payments have been done or payment allocations done by landlord.
Manage and resolve queries relating to rental payments.
Posting all entries to Great Plains and providing invoices to Finance for payment on the 25th of each month
Rental Payments must be made on the 1st of the month.
Coding of all municipal, Eskom and other electricity accounts and ensure that they are paid 5 days prior to the due date.
Ensure constant follow-up on municipal accounts and the payments
thereof.
Arrange provisional payments where invoices have not been received.
Update the UOB Rentals and Municipal Register monthly and distribute.
Variance reporting – Monthly basis.
Query municipal discrepancies.
Manage account closures.
Request refunds of deposits from finance.
Arrange changes of students’ details on the Rise website and amend it on PIMS.
Reconciliation of accounts where required.
Credit checks on prospective students
Ensure all lease information is accurate and updated.
Prepare debit order run.
Follow up on arrears.
Administration of exit and entry inspection recoveries and refunds.
Reporting on the occupancy levels and vacancies to Management.
Assist Property Manager with compiling of the monthly management reports
Qualifications
A National Diploma in Accounting.
Minimum of 2 - 3 years’ experience.
Salary
25000+
Consultant
Juanita Callis